Executive Administrator

We are looking for a dynamic Executive Office Assistant/Project Coordinator who possesses skills and experience in administration, interpersonal communication, and project management.
The ideal candidate must have a keen eye for detail, ability to manage multiple projects at a time, superb organizational skills, and experience with and/or willing to learn church software and manage database.  

Works in Conjunction With: Lead Administrator and Church Staff 

Duties and Responsibilities

• Manage Pastors’ Schedules: Schedule meetings, book speaking engagements, book and manage travel 
• Schedules, coordinates, researches, and organizes meetings/appointments for the Pastors, prioritizing the most urgent and critical matters, and working with them to effectively allocate their time daily and weekly.  
• Provides administrative support for the day-to-day operations of the Church 
• Assists in the preparations of the department’s budget: processes invoices, maintains the office’s purchasing cards; prepares payments and orders; submits reimbursements; and processes purchase requisitions. 
• Screens all incoming calls and emails, inquiries, visitors, and correspondence, and routes them accordingly 
• Assist Pastors with church management operations as it relates to events and church software/database 
• Assist in drafting standard operating procedures and policies 
• Maintain integrity of church management database to minimize clerical and data errors 
• Assist with event planning for church ministries/teams and community events 
• Provide clerical assistance with document creation, templates, reporting, and storage 
• Other office and administrative tasks as assigned by Executive Leadership 

Knowledge, Skills, and Abilities 

• It is preferable that a candidate has a working knowledge of church operations and church software or other customer oriented software 
• Sound judgment and ability to maintain confidentiality  
• Dependability/accessibility 
• Comfortable with accessing and utilizing multiple types of software applications  
• Excellent administrative skills 
• Critical thinking and problem-solving skills 
• Customer Service focus 
• Excellent knowledge of Microsoft Word, Excel, PowerPoint, Internet applications, Office 365 
• Excellent communication and organizational skills 
• Knowledge of Planning Center and/or other church planning software is preferred  
• Must feel comfortable and have the ability to learn and use customer oriented software

Spiritual Gifts Helpful for this Position 

• Administration 
• Discernment 
• Wisdom 
• Leadership 

Character Traits 

• Passion for Christ and for the work of ministry at LTWC 
• Excellent people and oral and written communication skills 
• Experience training in a culture similar to LTWC  
• Team builder and team player 
• Outstanding follow-through and task completion 
• High integrity, trustworthy, on-time and reliable 
• Self-motivated/self-starter 
• Flexible and teacher 

Education and Professional Experience 

• Experience with Planning Center Software 
• Project Management 
• Secretarial/Administrative office experience 

Requirements and Qualifications

• Secretarial/Administrative office Experience 
• Excellent people and oral and written communication skills 
• Available to attend service on a weekly basis
• Complete Membership/Supersession classes 
• Baptized as a follower of Christ 
• Regard the Bible as God’s final authority in all areas of Christian life and desire to be wholly obedient to it 
• Wholeheartedly affirm LTWC’s Statement of Faith, including our view on baptism 
• Live a lifestyle consistent with scriptural principles, including LTWC giving through tithes and offerings